Top 8 Payroll Softwares for Accountants in 2023

In 2023, accountants have access to a variety of payroll software solutions designed to simplify their work and enhance precision. These tools are invaluable for saving time and minimizing errors when handling payroll tasks for businesses. But with so many choices, figuring out the best option for you can be a struggle. Check out this list of the top eight payroll software for accountants. 

QuickLook: Best Payroll Software for Accountants

Benefits of Payroll Software for Accountants

Payroll software is an essential tool for accountants, offering a number of benefits including: 

Enhanced Accuracy and Compliance

Payroll software plays a pivotal role in the daily operations of accountants, particularly when it comes to ensuring the accuracy of payroll calculations and maintaining strict compliance with ever-evolving tax codes and labor laws. Payroll calculations can be daunting due to their complexity, and a simple mistake can result in costly errors and penalties for businesses. 

With the aid of payroll software, these calculations become robust, adhering to the latest legal requirements. This robust accuracy not only mitigates the risk of errors but also instills confidence in clients that their payroll processes are compliant and error-free.

Time Savings

Accountants often find themselves immersed in the intricate world of numbers, with payroll being one of the most time-consuming aspects of their work. Manual calculations, data entry, and paperwork can be overwhelming and drain valuable time. This is where payroll software steps in to simplify and expedite the processes.

Automating payroll tasks liberates accountants from tedious chores, allowing them to focus on more strategic and value-added endeavors. This transformation from daunting manual labor to efficient automation can significantly enhance productivity and job satisfaction for accountants.

Efficient Data Management

Managing employee information is a critical aspect of payroll processing. Salary adjustments, deductions, and benefits changes need to be accurately recorded and updated. Traditional methods of record-keeping can be cumbersome, making it difficult to access and update employee details promptly. 

However, with payroll software, these challenges are streamlined. It centralizes employee data, making it simple to manage and update crucial information, leading to better data accuracy and accessibility. This streamlined approach simplifies the lives of accountants and enhances the overall efficiency of payroll management.

Cost Savings

While there is an initial investment associated with acquiring and implementing payroll software, the long-term benefits far outweigh the costs. The time saved on manual payroll tasks, coupled with the reduced risk of errors and improved compliance, translates into significant cost savings over time.

Businesses can allocate their financial resources more efficiently, while accountants can allocate their time more effectively, ensuring that every dollar spent on payroll software is an investment that pays dividends.

Security

Accountants deal with sensitive employee data and financial information on a daily basis. Ensuring the security of this data is paramount. Payroll software often comes equipped with robust security features, thus protecting this information from potential data breaches and unauthorized access.

This enhanced security not only safeguards the integrity of the payroll process but also instills trust and confidence among clients, knowing that their confidential data is in capable hands.

Best Payroll Software for Accountants

Here are some of the best payroll software available that are crafted to meet the unique needs of accountants and financial professionals. These software solutions aren’t just tools but are partners in ensuring payroll excellence in 2023 and beyond.

1. QuickBooks Payroll

QuickBooks is a well-known accounting software that offers integrated payroll features, making it convenient for accountants to manage finances and payroll in one place.

Key features of QuickBooks Payroll include:

• Integrated Accounting: QuickBooks seamlessly combines accounting and payroll functions, allowing for efficient financial management.
• Automated Payroll: The software automates payroll calculations, tax deductions, and compliance, reducing the risk of errors.
• Employee Management: It provides tools for managing employee data, benefits, and time tracking.

Pricing:

QuickBooks Payroll offers different pricing tiers, with costs varying based on the level of services required.

Pros:

• Integration with QuickBooks accounting software streamlines financial management.
• Automated payroll calculations save time and reduce errors.
• Strong employee management features simplify HR tasks.

Cons:

• Pricing can be higher for businesses with complex payroll needs.
• Some advanced features may require additional fees.
• Customer support quality can vary.

Get started with QuickBooks Payroll

2. Gusto

Gusto is a user-friendly payroll software designed for small to medium-sized businesses. It offers features like automated tax filings and employee benefits management.

Key features of Gusto include:

• Automated Payroll: Gusto simplifies payroll processing, including tax calculations and filings.
• Employee Benefits: It provides tools for managing benefits, such as health insurance and retirement plans.
• User-Friendly Interface: Gusto’s intuitive interface makes it accessible for users with varying levels of technical expertise.

Pricing:

Gusto offers pricing based on the number of employees, with different tiers to choose from.

Pros:

• User-friendly and easy to navigate.
• Automated tax filings reduce compliance stress.
• Comprehensive employee benefits management.

Cons:

• Pricing can be on the higher side for businesses with many employees.
• Some users may find it lacking in advanced features.
• Limited HR features compared to dedicated HR software.

Get started with Gusto

3. ADP Workforce Now

ADP is a reputable payroll and HR solutions provider, and their Workforce Now software is suitable for accountants working with larger organizations.

Key features of ADP Workforce Now include:

• Scalability: Designed for businesses of all sizes, particularly larger organizations.
• HR Integration: Combines payroll and HR functions for comprehensive workforce management.
• Compliance Management: Ensures adherence to tax and labor regulations.

Pricing:

Pricing for ADP Workforce Now is typically customized based on an organization’s specific needs and size.

Pros:

• Scalable for businesses of various sizes.
• Ample HR integration for comprehensive workforce management.
• Extensive compliance management features.

Cons:

• Costs can be high, especially for smaller businesses.
• The features may be overwhelming for some users.
• Customer support quality can vary.

Get started with ADP

4. Paychex Flex

Paychex Flex is a comprehensive payroll and HR software that offers customizable solutions for accountants serving businesses of all sizes.

Key features of Paychex Flex include:

• Scalability: Paychex Flex caters to businesses of various sizes, from small startups to larger organizations.
• Customization: It offers customizable payroll solutions to meet the specific needs of different clients.
• HR Integration: Paychex Flex combines payroll and HR functionalities, streamlining workforce management.

Pricing:

Pricing for Paychex Flex is typically based on the specific services and features chosen, making it adaptable to different client budgets.

Pros:

• Scalable to accommodate businesses of all sizes.
• Customizable solutions tailored to client needs.
• Comprehensive HR integration for end-to-end workforce management.

Cons:

• Costs can vary widely based on the selected features.
• Extensive features may require some learning curve.
• Customer service quality can be inconsistent.

Get started with Paychex Flex

5. BambooHR

While primarily an HR software, BambooHR includes payroll capabilities, making it a good choice for accountants looking for integrated HR and payroll solutions.

Key features of BambooHR include:

• HR Management: BambooHR excels in HR functions, including employee records, onboarding, and performance management.
• Payroll Integration: It offers payroll features as an add-on, seamlessly integrating with HR data.
• Employee Self-Service: Employees can access and update their information, reducing administrative tasks.

Pricing:

Pricing for BambooHR varies depending on the size of the organization and the selected features, including payroll.

Pros:

• Strong HR management capabilities.
• Integrated payroll for streamlined processes.
• Employee self-service empowers employees.

Cons:

• Payroll features are an add-on, which may not be as robust as dedicated payroll software.
• Pricing can be higher for small businesses.
• Limited advanced payroll features.

Get started with BambooHR

6. Zenefits

Zenefits offers a cloud-based payroll and HR platform with features like time tracking and benefits management.

Key features of Zenefits include:

• Cloud-Based: Zenefits is accessible from anywhere with an internet connection.
• Time Tracking: It includes time and attendance tracking features.
• Benefits Management: Zenefits simplifies benefits administration for both accountants and clients.

Pricing:

Zenefits offers pricing based on the number of employees and the selected features.

Pros:

• Cloud-based accessibility for convenience.
• Time tracking and benefits management in one platform.
• Scalable pricing, which is based on the organization’s size.

Cons:

• Pricing can be complex, with different tiers and add-ons.
• The interface could be less intuitive for some users.
• Limited customization options for advanced payroll needs.

Get started with Zenefits

7. Xero Payroll

Xero is known for its accounting software and Xero Payroll seamlessly integrates with their accounting tools, making it a practical choice for accountants.

Key features of Xero Payroll include:

• Integration: Xero Payroll integrates smoothly with Xero’s accounting software.
• Automation: It automates payroll calculations, tax filings, and compliance.
• Employee Portal: Employees can access their payslips and update personal information.

Pricing:

Xero Payroll is typically bundled with Xero’s accounting software, and pricing depends on the selected Xero plan.

Pros:

• Seamless integration with Xero accounting software.
• Automated payroll processes reduce manual work.
• Employee self-service portal enhances accessibility.

Cons:

• May require a subscription to Xero accounting software.
• Some users may find the feature set limited compared to standalone payroll software.
• Pricing may be higher when combined with Xero accounting.

Get started with Xero

8. Wave Payroll

Wave is a free payroll software that suits small businesses and startups. Accountants can offer this cost-effective solution to their clients.

Key features of Wave Payroll include:

• Affordability: Wave Payroll is free, making it budget-friendly for small businesses.
• Payroll Calculations: It handles payroll calculations and tax filings.
• Employee Self-Service: Employees can access their pay stubs and tax documents.

Pricing:

Wave Payroll is offered for free, with no subscription costs.

Pros:

• Cost-effective solution for small businesses.
• Handles basic payroll calculations and tax filings.
• Employee self-service options enhance convenience.

Cons:

• Limited in advanced features compared to paid payroll software.
• May not be suitable for larger or more complex organizations.
• Customer support options are limited for free users.

Get started with Wave

Key Features to Look For in Payroll Software for Accountants

Payroll software for accountants offers a variety of features, but some are more important than others. These important features include:

Automated Calculations and Tax Compliance

The software should accurately calculate payroll components like taxes, deductions, benefits, and overtime, while also staying up-to-date with tax laws and regulations.

Direct Deposit and Payment Flexibility

Look for software that supports direct deposit and offers various payment methods to accommodate different employee preferences.

Integration with Accounting Software

Seamless integration with your accounting system ensures accurate financial reporting by synchronizing payroll data with the overall financial records.

Customizable Reporting

The feature of customizable reporting is akin to having a toolkit for precision. It empowers you to craft tailored payroll reports that align perfectly with your organization’s unique needs.

Employee Self-Service Portal

Imagine a virtual front desk for your employees, accessible 24/7. An employee self-service portal in payroll software is precisely that. It liberates your workforce from the administrative labyrinth. They can effortlessly access their pay stubs, and tax forms, as well as update personal details without waiting in line for HR or accounting assistance.

Audit Trail and Data Tracking

A comprehensive audit trail is akin to a meticulous historian for your payroll data. It tracks every change thoroughly, ensuring transparency and accountability. This meticulous record-keeping is not just for posterity but is invaluable for compliance purposes.

It means you can trace every alteration, ensuring that payroll processes adhere to regulations and internal policies, all while instilling trust in your clients that their data is being handled with utmost care.

Multi-State and Multi-Country Support

In our globalized world, businesses often operate across borders. If your organization spans different states or countries, the payroll software should be your adaptable compass. It should seamlessly navigate diverse payroll regulations and tax requirements, ensuring that your organization remains compliant in every jurisdiction where you operate.

Compliance Updates and Tax Filings

The world of tax laws is ever-evolving. Hence, your payroll software should be a vigilant sentry, automatically updating to reflect these changes. It should not only adapt but also facilitate the generation and submission of necessary tax forms. This feature not only saves time but also reduces the risk of costly compliance errors.

User-Friendly Interface

Simplicity is a virtue in the digital age. A user-friendly interface is like a well-marked path through a forest. It simplifies navigation and minimizes the learning curve for accountants and other users.

Data Security and Access Controls

Data security features such as encryption and role-based access controls act as the guardians of your employee information. They shield it from unauthorized access and potential breaches.

The Best Payroll for You

Payroll software for accountants isn’t one-size-fits-all. It hinges on your unique needs, goals, and the nature of the businesses you serve. The options listed above encompass a spectrum of capabilities, from seamless integration with accounting systems to robust tax compliance features and user-friendly interfaces.

Ultimately, the best choice will be the one that aligns most closely with your requirements, budget considerations, and the complexity of your payroll operations.

FAQs

What is payroll software for accountants?

Payroll software for accountants is a specialized software solution that helps accountants and financial professionals manage payroll processes for businesses. It automates tasks such as payroll calculations, tax deductions, and employee data management, making the payroll process efficient and accurate.

What are the key features of payroll software for accountants?

Key features of payroll software for accountants typically include automated calculations, tax compliance support, direct deposit capabilities, integration with accounting systems, customizable reporting, employee self-service portals, audit trails for transparency, multi-state and multi-country support, automatic compliance updates, user-friendly interfaces, and data security measures.

How does payroll software for accountants ensure compliance?

Payroll software for accountants ensures compliance by staying up-to-date with tax laws and labor regulations. It automates tax calculations and deductions, generates necessary tax forms, and provides audit trails to track changes. This helps accountants and businesses adhere to legal requirements and reduces the risk of compliance errors and penalties.

Is payroll software for accountants secure and reliable?

Yes, reputable payroll software for accountants is designed with robust security features, including data encryption and access controls, to protect sensitive employee information. These software solutions are also reliable as they are regularly updated to reflect changes in tax laws and provide consistent performance.

Can payroll software for accountants handle payroll taxes?

Yes, payroll software for accountants is equipped to handle payroll taxes. It automates the calculation and withholding of taxes, generates tax forms such as W-2s and 1099s, and can facilitate the electronic submission of tax filings to government authorities. This ensures accurate and timely compliance with tax obligations.