Cost accounting is about reporting all of the fixed and variable costs involved in producing something. It corrals in numbers like overhead costs, materials, and labor. And others.
It gives your small business a solid framework to plan with. And it shows your enterprise what’s working and profitable and what needs to be tweaked.
What Exactly is Cost Accounting?
Cost accounting involves several different metrics. It’s about cost control to increase profits. By looking at numbers like marginal cost versus standard costs to name a few.
Businesses put the pieces together for a cost volume profit analysis that provides a cost accounting system tracking production. It tracks an SMB’s financial performance by recording, analyzing, and then reporting on costs.
There’s one goal here to analyze such costs. To bump up a small business’s net profit margins by increasing the sales level for a product or service.
Summary
| Cost Type | Description |
|---|---|
| Fixed Costs | Remain unchanged regardless of the numbers produced or sold. Examples: Lease, rent, utilities, salaries. Process costing integrates mass production. |
| Variable Costs | Fluctuate with sales. Include raw materials, distribution. Labor costs can be variable. Used in calculating the contribution margin. |
| Direct Costs | Tied directly to a specific product. Examples: Material for a car. Known as COGS in manufacturing and COS in retail. Affected by factors like currency exchange. |
| Indirect Costs | Not directly tied to production. Examples: Business admin salaries, managerial accounting costs, office expenses. |
| Operating Costs | Also known as operating expenses. Include utilities, rent. Indicate efficiency of production processes. Can be fixed or variable. |
| Sunk Costs | Historical cost that is unrecoverable. Money already spent and doesn’t figure into current business decisions. |
Main Costs Analyzed by a Cost Accountant
Cost accountants are the people who work these numbers. They use the following cost accounting methods.
Fixed Costs
Fixed costs don’t change regardless of the numbers produced or sold. Like lease and rent, utilities and salaries.
Process costing is a way to fold mass production into total fixed costs.
Variable Costs
These are costs incurred that fluctuate with sales. These variable costs change and include raw materials and distribution. Labor costs can be added in.
Fixed and variable costs are the types most small businesses deal with.
These work with what’s called a contribution margin. That’s leftover revenue after subtracting variable delivery costs from production costs.
Direct Costs
This type of financial accounting isn’t that simple. Good decision-making needs great data, so the direct cost needs to be included in the production process numbers. This cost is tied directly to a specific item, like the material used for a car.
Here’s another example. In manufacturing, these are called the cost of goods sold (COGS) and in a retail business that buys from suppliers, these are called cost of sales (COS).
Direct costs change when production or purchasing increases or decreases. Changes in currency exchange or supplier prices have an effect.
Indirect Costs
Indirect costs show up on a balance sheet in a different way. They are not tied directly to what’s produced. Think business administration salaries and managerial accounting costs. Utilities and office expenses count as indirect costs, too.
Operating Costs
These can be called operating expenses in the financial accounting world, which includes utilities and rent. They can be fixed or variable and they are used to gauge how efficient production processes are.
Sunk Costs
This cost is historical. A certified public accountant lists these as unrecoverable. Money already spent. They don’t figure into current business decisions.
Cost accounting often needs to factor in a work in progress. That’s a term for goods that are being produced but aren’t completely finished.
Types of Cost Accounting
There are several common types of cost accounting, and their results are reflected in financial statements. Cost accounting systems are effective across various industries. For instance, steel companies must manage numerous departments.
Standard Cost Accounting
The costs are based on what is produced under typical operating conditions. Cost accountants look for differences between standard and actual costs. That leads to variance analysis.
Activity-Based Costing
Often called ABC, this is cost accounting dealing with specific services and goods. A business assigns overhead costs to either and the activity-based costing provides accurate numbers.
Absorption Costing
This is used to corral all the costs that go into any product. Common input costs in this category that go on financial statements include:
- Wages for the employees who build the product.
- The type and quantity of raw materials needed
- overhead costs.
This type of cost accounting results in lower expenses on an income statement.
Read More: what is financial accounting
Lean Accounting
This is a bit different than standard costing. Lean focused performance measurements look to streamline production cycles and lead times.
Done right, this can free up 25% more production capacity.
Marginal Costing
This is used for budget preparation and to make short-term decisions. Marginal costing looks at how variable costs affect production.
Throughput Accounting
This is an alternative to other methods. Two factors are taken into account. Sales and production variable costs. It also assumes that labor is a fixed cost.
Cost Accounting Vs. Financial Accounting
There are distinctions that need to be made for good business management. Like the differences between cost accounting and financial accounting.
If you’re wondering: “What is financial accounting?” There’s a definition below.
In a nutshell:
Cost accounting classifies costs for a total quantity over a specific time. It’s designed to uncover and control them.
Financial accounting takes a different approach. It’s a record of all monetary transactions. This includes Balance Sheets, Cash Flow Statements, and Income Statements.
Following are some pluses and minuses of the cost accounting model.
Advantages of Cost Accounting
Small businesses will find advantages to hiring a cost accountant. Here are five.
Cost Control: Cost accounting standards establish a budget, ensuring that expenses do not exceed the allocated amount. By comparing actual costs to the standard costs, you can identify any unfavorable variances.
Planning Future Production: This allows you to compare input costs and other numbers like sales prices and plan future production.
Analyze Trends
Use a trend line to track a cost. This kind of variance analysis highlights spikes and declines in expenses. Look for anything abnormal.
Do A Cost Objects Analysis
Cluster revenues and expenses in this manner. Utilize categories such as product and distribution channels to identify a reasonable profit.
Make Better Decisions
This kind of management accounting can help your team stay informed. That means decisions are made based on accurate assessments.
Disadvantages of Cost Accounting
Cost accounting was developed to look at cost control. But there are some drawbacks.
The Expense
Setting up this system requires a significant investment. For instance, you will need to maintain two sets of accounting books.
- Initial Setup and Maintenance: Setting up a cost accounting system demands significant financial resources. Beyond the initial setup, the ongoing maintenance and updating of the system can also be costly.
- Duplication of Work: Companies that utilize both financial and cost accounting must maintain two sets of accounting records. This not only raises costs but can also result in redundant efforts and inefficiencies.
- High Software Costs: With technological advancements, many companies opt for sophisticated cost accounting software. These can be pricey, and the return on investment isn’t always immediate.
It Can Be Complicated
There are a number of steps involved, like collecting and classifying expenses. That means more documents and forms to put reports together.
It Requires Skilled People
This kind of accounting requires highly skilled auditors and accountants. Employees would need special training.
Addressing Challenges in Cost Accounting
While cost accounting offers numerous benefits, small businesses may face challenges in its implementation, such as the complexity of data collection and analysis and the need for ongoing adjustment of cost accounting models to reflect business changes.
- Simplifying Data Collection: By identifying key cost drivers and concentrating on essential expense areas, the data collection process can be streamlined, reducing complexity. Additionally, utilizing automated data collection methods can greatly lessen the effort required.
- Adapting to Business Changes: Cost accounting systems must be sufficiently flexible to respond to changes in the business environment, including alterations in production methods, fluctuations in supply chain costs, or the introduction of new products. Conducting regular reviews and updates of the cost accounting system helps maintain its relevance and accuracy.
Strategic Implementation of Cost Accounting
Implementing cost accounting within a small business requires strategic planning and a clear understanding of the business’s operational dynamics. It involves identifying the specific cost accounting methods that align with the business’s production processes, product offerings, and financial goals.
- Customized Cost Accounting System: Creating a customized cost accounting system tailored to the unique needs of your business can provide more accurate and actionable insights. This system should integrate seamlessly with existing financial systems, ensuring comprehensive tracking and analysis of all relevant costs.
- Training and Development: Investing in training for your team to understand and effectively apply cost accounting principles is crucial. This includes not only the accounting department but also managers and decision-makers across the business who can benefit from cost-related insights to optimize their operations.
Leveraging Technology in Cost Accounting
Advancements in accounting software have made it easier for small businesses to adopt and benefit from cost accounting practices. Selecting the right technology tools can automate many aspects of cost tracking and analysis, reducing the manual workload and improving accuracy.
- Cost Accounting Software Solutions: There are numerous cost accounting software solutions available that cater to different business sizes and industries. These tools can help in tracking costs in real-time, performing variance analysis, and generating detailed reports for informed decision-making.
- Integration with Business Processes: Integrating cost accounting software with other business systems, such as inventory management and CRM platforms, can provide a holistic view of your business’s financial health. This integration allows for a more dynamic approach to managing costs and optimizing profitability.
How Much Does it Cost to Hire a Cost Accountant?
The Bureau of Labor Statistics pegs the average hourly rate at $40 per hour. The actual fee can be above or below that depending on:
- The experience of the cost accountant.
- The tasks your small business needs to be performed.
- How often will you need to use their services?
Remember most of these professionals charge on per-service rate or hourly. Some might even charge for specific projects like doing small business taxes.
Is Cost Accounting Right for Your Business?
Cost accounting systems analyze and report on a small business’s cost structure. There are several different types, including lean accounting and standard costing.
There are advantages and disadvantages to this type of accounting. For example, it can help your business plan production. But you need skilled people to work the numbers. And that can be expensive.
You can hire one of these accountants or look at DIY software.
Either way, make sure to look at the services you need to start. Many small businesses will need everything from business advice to bookkeeping.
Don’t forget to consider the financial gains when using these services. And how your small business can avoid fines and filing mistakes.
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