Having a professional voicemail message for your business can be essential for projecting the right image to potential customers and partners. Whether you’re a small business or a large corporation, having a clear and concise custom voicemail greeting is key. In this article, we have compiled 25 of the best voicemail message examples that you can use as-is or to help you craft your own unique message. Let’s dive in!
The Importance of a Good Voicemail Message
A good voicemail message is extremely important for making sure that your customers and partners get the right impression of you and your business. It gives them an indication of how professional and organized you are, which can be the difference between closing a deal or not. Even in these times with so many forms of communication available, having a clear and concise voicemail message can make all the difference.
What Makes a Good Voicemail Message
Having an effective voicemail message is essential for gaining trust and promoting your business. When people hear your voicemail, they should get an immediate impression of professionalism and organization. Here are four key factors that make up a good voicemail message:
Clarity
Making sure that your voicemail message is short, clear, and to the point is essential when it comes to conveying a strong and professional image. A good voicemail greeting is concise and leaves no room for confusion, avoiding any misunderstandings or misinterpretations that could lead to missed opportunities. To keep it clear, try avoiding any jargon or technical terms that the caller might not be familiar with. You’ll also want to clearly state who you are and what the caller can expect from you. Keeping it simple and straightforward will get your message across quickly and effectively.
Proper Greeting
A friendly greeting makes all the difference when leaving a voicemail. It’s important to have good phone etiquette and keep it business-like but still sound personable so customers don’t feel like they’re talking to a robot. Respectful greetings such as “Good Morning” or “Good Afternoon” work well in any situation. You should also be sure to include your name and company at the beginning of the message. Adding humor or wit to your greeting is also a nice touch, as long as it’s appropriate for the situation. If you’re unsure, it’s generally best to avoid humor altogether.
Professionalism
The way you say your name and introduction on the message can be incredibly impactful for how potential buyers see you or your company’s brand. Make sure to use correct grammar and enunciation when recording your voicemail so you come off as someone reliable people can trust in business dealings. If adding humor to your message, make sure it’s a professional voicemail recording and not too over the top. Depending on your industry, you may also want to consider using a more formal tone.
Necessary Details
When someone calls in, they may want more information regarding your services or products. Therefore, it’s important to provide as many necessary details as possible within the time frame allowed by the platform itself (usually limited). Give enough detail but still keep the message brief so people don’t get bored while listening. Vital information you should include is your name, company, what you do, and how the caller can reach you if they have any questions. If you’re on vacation, you should also include a date when they can expect you back and who they could contact in the meantime.
Business Voicemail Message Examples
Crafting the perfect voicemail message is essential for any business. From general greetings to holiday messages, here are 25 examples of great business voicemail messages to provide you with inspiration.
General Voicemail Greeting Examples
When it comes to voicemail greetings, first impressions are key. As a business person, you want your greeting to sound professional and convey the right message to your callers. Here are five examples of general voicemail greetings that you can customize to suit your needs:
1. Hello, you’ve reached [Company Name]. I am currently unavailable, but please leave a message and I’ll get back to you as soon as possible.
2. Thank you for calling [Company Name]. I am sorry I missed your call, please leave a message and I’ll return your call as soon as possible.
3. Hi, this is [Your Name] from [Company Name]. I apologize for missing your call, please leave a message and I’ll call you back as soon as I can.
4. You’ve reached [Company Name]. Our office is currently closed, please leave a message and I’ll return your call during our next business hours.
5. Hello, this is [Your Name] from [Company Name]. I am currently unavailable, please leave a message and I’ll get back to you as soon as possible. Thank you for calling!
Short Voicemail Greetings
When it comes to voicemail greetings, keeping them short and sweet can be just as effective as a longer message. As a business person, you want to convey important information while also being mindful of your caller’s time. Let’s take a look at four examples of short voicemail greetings:
6. Hello, you’ve reached [Your Name], leave a brief message and I’ll get back to you.
7. Hey, it’s [Your Name], leave a message and I’ll call you back before the end of the business day.
8. This is [Your Name], I’m unable to take your call, please leave a message.
9. Hi, you’ve reached [Your Name], I’m out of the office, please leave a message and I’ll return your call.
Funny Voicemail Greeting Examples
Incorporating a bit of humor can leave a lasting impression on your callers. You can still maintain a professional tone while adding a touch of personality to your voicemail greeting. Here are four examples of funny voicemail greetings:
10. Hello, you’ve reached [Your Name], I’m currently away from my desk but if you leave a message, I’ll get back to you faster than a [insert a humorous comparison, e.g. “speeding bullet”].
11. Thanks for calling [Your Name], I’m not available at the moment, but if you leave your name, number, and a brief message, I’ll get back before you can say “Bazinga!”
12. Hey, it’s [Your Name], I’m currently away from my phone, but if you leave a message, I’ll get back to you faster than a Jedi can draw his lightsaber.
13. This is [Your Name], I’m unable to take your call at the moment, but if you leave a message, I’ll try and get back to you before I eat all the donuts in the office.
Professional Voicemail Greeting Examples
Professional voicemail greetings can make all the difference when it comes to making a good impression on customers and other contacts. Here are four examples tailored for business use that you can customize for your own needs:
14. Welcome to [business name]. We’re currently unavailable but if you leave us a message we’ll get back to you as soon as possible.
15. You’ve reached [business name]. Please leave a message and one of our team members will be in touch shortly.
16. Hello! Thank you for calling [business name], please leave your details and we will get back to you at our earliest convenience.
17. Hi there, this is [business name]. We’re not available right now, so feel free to leave us a voicemail and we’ll get back to you soon!
Holiday Voicemail Greeting Examples
As each major holiday approaches, business owners should have an appropriate voicemail greeting that reflects the season. Here are four examples of customizable holiday voicemail messages that are great for business people:
18. Wishing you a [insert holiday] full of joy, peace, and love. This is [name], please leave me a message and I’ll get back to you as soon as possible.
19. Have a wonderful [holiday]. You’ve reached [name] here, please leave me a message and I’ll be sure to return your call.
20. From my [family/team] to yours – Happy [holiday]. Please leave me a message after the beep and I will call you back shortly.
21. Best wishes for a cheerful [holiday]! This is [name], feel free to leave your message after the tone and I’ll get back to you soon!
Vacation Voicemail Greeting Examples
Whether you’re going on vacation for just a few days or an extended holiday, having the right message is essential. Here are 4 examples of vacation voicemail greetings that your customers or clients will love. Be sure to customize each one with your own details to make it personal.
22. Hi! This is [insert name] and I’m currently away from my desk on a well-deserved vacation until [date]. To receive help more quickly please contact [name/department] at [phone number]. Thank you, I look forward to speaking with you upon my return!
23. Hello! You’ve reached [insert name], I’m currently out of the office enjoying some time off but I promise to respond as soon as I am back in the office. If you’d like immediate assistance please call [name/department] at [phone number]. Have a great day!
24. Hi there, this is [insert name], I’m taking some much-needed time away and won’t be able to respond until after [date]. Please leave me a short message and I’ll get back to you soon. For faster service feel free to call [name/department] at [phone number]. Cheers!
25. Greetings, this is sadly not [insert name], I’m gone on vacation till after [date]. For any urgent matters please contact [name/department] at [insert email address/phone number]. Otherwise, leave me a message and I’ll reply once I return from my break. Thanks for understanding!
How to Record a Voicemail Greeting
Business voicemail greetings should sound professional, organized, and friendly. Here is a step-by-step guide on how to record a voicemail greeting that will make sure your callers get the right impression.
Step 1: Prepare Your Script
Before picking up the phone and recording your voicemail, make sure you have prepared an outline of what you plan to say. This helps to ensure that you keep it concise and clear, without missing any important information. The script should include your name, introduction of yourself/company, and any necessary contact details.
Step 2: Find a Quiet Place
It’s important to find a quiet place where you won’t be disturbed during the recording process. Background noise makes it hard for people to hear the message properly and it could damage their overall impression of your brand or business.
Step 3: Record the Message
Once you are in a quiet environment with your script prepared, start recording. Make sure to speak clearly and enunciate each word correctly so people can understand what you are saying easily. Take your time when reading out the script as well. Don’t rush through it, as this could also leave people confused.
Step 4: Listen Back and Retry if Necessary
After finishing the recording, listen back to make sure everything sounds clear and there are no mispronounced words or mumbles between sentences. If there is something wrong with the message, try again until everything sounds perfect before sending off your voicemail greeting into the world.
Tips on Creating a Fantastic Voicemail Greeting
Creating a professional and friendly voicemail greeting can leave a lasting impression on your callers.
Follow these five tips for creating the perfect voicemail greeting to ensure you make the right impression:
- Start off strong – Make sure that you begin your voicemail by clearly introducing yourself, so your callers know who is speaking. You can also add a bit of humor if you want to make your voicemail more personable and inviting. Doing this can help to make your callers feel more comfortable and willing to leave a message.
- Keep it brief – Ensure that your greeting isn’t too long. A good rule of thumb is to keep it around 10 seconds or less. By keeping it brief, you give your callers more time to leave their messages. Also, make sure to include any relevant contact information in your greeting so they have multiple ways to get in touch with you.
- Set the Tone – Make sure you sound confident and professional when recording your greeting. Your voice should be clear and friendly, which can go a long way in ensuring that your callers have a positive impression of you.
- Phone Etiquette – Always end your greeting by thanking them for calling and remember to use their name if possible. You will also want to be polite and ask them to leave a message at the end, ensuring that your callers know you will get back to them as soon as possible.
- Strategic Sign-Off – Leave them with something memorable so they come away feeling like they have been heard. It could be something like “Have a wonderful day” or “We look forward to hearing from you.” Crafting the right sign-off can help to make your callers feel valued and appreciated.
The Bottom Line
With a great voicemail message, you can make sure that your callers feel valued and important. No matter what type of business you have, there is a message style that will work best for you. Try to experiment with different ideas to find the one that works best for you and forward voicemail to email to ensure you don’t miss any important messages. And consider utilizing call blocker apps like Call Control to provide you with an extra layer of protection against unwanted callers.
Image: Envato Elements
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