How to Improve Office Indoor Air Quality

by Creating Change Mag
office indoor air quality - ventilation maintenance

Office air quality is an essential consideration for many employers.

Poor indoor air quality can negatively affect employees’ health, productivity, and morale.

Thankfully, there are several ways to improve office air quality and keep your staff healthy and happy!

I’ve worked in enough offices to learn a few tricks up my sleeve when it comes to improving air quality.

In this article, I’ll share some of my tried-and-true techniques for boosting indoor air quality in any office.

Why Office Air Quality is Important

Office productivity depends on how comfortable you are. High-quality air can boost your productivity. 

That’s why you should ensure that your office is well-ventilated, contains the right plants, and has the best furnace filters. Changing the filters regularly ensures that the air you breathe is free from pollen and dust. 

It’s also essential to monitor your office’s temperature and humidity levels. Too much humidity can cause mold growth, while too little humidity could lead to dry skin and sore throats.

Overall, a comfortable, well-ventilated environment will keep your employees healthy and productive!

What Contributes to Poor Business Air Quality

It’s important to know what causes poor air quality in an office.

Several factors can contribute, including:

  • Ventilation maintenance
  • Moisture and humidity
  • Pollutants in indoor environments

Ventilation Maintenance

One of the significant contributors to poor business air quality is inadequate or improper ventilation maintenance. Ventilation systems ensure that pollutants, allergens, and other contaminants don’t get trapped indoors, leading to decreased air quality.

Inadequate maintenance can lead to the following:

  • Bad odors
  • Air stagnation
  • Increasing humidity levels
  • Clogs and blockages in the airflow

All of these factors contribute to poor air quality.

Poorly maintained ventilation systems allow dirt, dust, pollen, and other particles to enter and accumulate inside the building.

Additionally, if different sections of the building have different heating levels due to ventilation problems, this could cause issues with mold development and increase indoor allergen levels. 

Business owners should prioritize regular inspection and maintenance of their ventilation systems.

This includes the following procedures:

  • Cleaning grilles
  • Diffusers and ducts
  • Changing filters regularly
  • Checking fans for dust accumulation
  • Sealing gaps around doors/windows
  • Monitoring temperature/humidity levels
  • Using appropriate insulation materials
  • Inspecting piping works for any leakages or seepages

These practices can help reduce the chances of poor air quality caused by inadequate ventilation maintenance.

Moisture and Humidity

Moisture and humidity in the air can be major contributors to poor air quality in the workplace.

High humidity can create an environment where mold spores, bacteria, and other microorganisms are able to grow easily, resulting in airborne particles that can cause health issues for those working in the office or factory.

When combined with dust, mold spores, and other pollutants, high moisture levels in the air can increase the risk of respiratory illnesses and allergies.

Additionally, higher humidity can lead to condensation, which often leads to moisture accumulation on surfaces and furniture—a prime breeding ground for mold.

To combat this issue, business owners should invest in dehumidifiers or take steps to reduce indoor moisture levels by using ventilation systems or improving insulation.

Business owners should also ensure proper maintenance of any ventilation system installed, as old filters or ducts full of dust can lead to a buildup of airborne particles.

Finally, regularly cleaning surfaces with appropriate solutions is vital to reducing the number of microorganisms in the air. By taking these steps, businesses can help reduce their indoor moisture levels and improve their overall air quality.

Pollutants in Indoor Environments

Indoor air pollution is another major factor that contributes to poor air quality in workplaces.

Common indoor pollutants include tobacco smoke, volatile organic compounds (VOCs), and chemical residues from cleaning products, paints, adhesives, solvents, and carpets.

Exposure to these pollutants can lead to the development of the following:

  • Fatigue
  • Headaches
  • Respiratory illnesses
  • Other health issues

To reduce the risk of indoor air pollution, business owners should ensure that their employees are smoking outdoors only.

Additionally, they should also limit the use of cleaning products and other chemicals inside the building to reduce VOC emissions.

Business owners could also consider switching to more environmentally friendly cleaning products and using natural air fresheners instead of chemical-based deodorizers.

What are the Implications of Bad Air Quality

Poor air quality in the workplace can have a range of negative consequences.

It can lead to increased absenteeism, decreased productivity, and an overall decrease in employee morale due to health symptoms caused by poor indoor air quality. Employee well-being is critical to business success, and air quality should be taken seriously.

Business owners should take the necessary steps to ensure that their workplace is kept clean and well-ventilated in order to improve employee health and productivity.

We’ll go over the following key points:

  • Bad air quality affects employee health
  • Bad air quality can impact employee productivity
  • Bad air quality can reduce business profits

Bad Air Quality Affects Employee Health

Bad air quality is a significant issue that affects the health of employees, causing a variety of problems.

Inhalation of contaminated air can cause respiratory illnesses such as:

  • Bronchitis
  • Asthma
  • Lung cancer
  • Other similar ailments

Research has also shown that air pollutants can enter the bloodstream through inhalation and cause serious heart issues.

Bad Air Quality Can Impact Employee Productivity

Bad air quality can have a significant impact on employee productivity. Poor air quality in the workplace reduces concentration, health, and overall well-being, leading to decreased productivity.

Studies have found that exposure to high levels of air pollutants can cause headaches, nausea, throat irritation, and respiratory problems, leading to fatigue and impaired cognitive performance.

This can make it difficult for employees to do work efficiently or accurately and may even cause them to take time off due to illness.

Furthermore, environmental noise pollution caused by traffic and industrial activities also has a negative impact on worker productivity as it disrupts concentration and communication between coworkers.

Additionally, poor air quality can also cause adverse physical effects such as the following: 

  • Allergies
  • Dizziness
  • Headaches 
  • Eye, nose, and throat irritation

These effects may further reduce an employee’s ability to do their job correctly. All of these issues create a domino effect that leads to decreased productivity in the workplace.

It is essential for employers to be aware of these risks and take steps to mitigate them so that their employees remain healthy and productive in their respective roles.

Bad Air Quality Can Reduce Business Profits

Bad air quality not only affects employee health but can also have a significant impact on business profits.

Poor air quality in the workplace will lead to increased absenteeism, decreased productivity, and an overall decrease in employee morale due to health symptoms caused by poor indoor air quality.

This can result in lower profits for businesses as employees will be less productive and may also have to take time off due to illness or environmental sensitivities.

What’s more, employers may even face legal action from employees if they fail to provide a healthy work environment as required by law.

Therefore, it is important for businesses to address the issue of indoor air quality and ensure that their employees are provided with a safe and healthy working environment.

How to Improve Office Air Quality

Fortunately, there are many steps that employers can take to improve the air quality in their offices.

These include the following: 

  • Keep Vents Clear
  • Check & Update Your HVAC System
  • Bring in Plants
  • Don’t Smoke Indoors
  • Maintain Indoor Moisture Levels
  • Dispose of Garbage Properly
  • Store Food Properly

Keep Vents Clear

Keeping all your vents and ducts clear is vital for improving air quality.

Dust, dirt, pollen, and other contaminants can build up in the system over time, leading to clogging and poor air circulation within the building.

Regularly cleaning these areas with a vacuum or compressed air can help to keep them free of debris and improve overall air quality.

Check & Update Your HVAC System

Check your HVAC system. Ensure that it’s working optimally. 

Remember, your HVAC system can significantly impact the air you breathe in your office.

Plus, a malfunctioned HVAC system will use more energy. 

It is important to check the following aspects of your HVAC system:

  • Filters
  • Ductwork
  • Sealing and Insulation
  • Temperature
  • Humidity Levels

Bring in Plants

office indoor air quality - plants

Plants are an easy and natural way to purify the air in your office.

Not only do they give off oxygen, but they also absorb pollutants like the following:

  • Benzene
  • Ammonia
  • Formaldehyde

Research shows indoor plants can play a key role in purifying indoor air. 

Some benefits of having plants in your office include the following:

  • Improved air quality
  • Greater productivity
  • A calmer work environment

Don’t Smoke Indoors

Smoking indoors is not only hazardous to employees, but it also has a big impact on the air quality of your office.

The toxins and chemicals in cigarette smoke can linger in the air for hours and may even be absorbed into furniture and fabrics, making them difficult to remove.

Therefore, employers should institute a strict no-smoking policy and ensure it is enforced.

Maintain Indoor Moisture Levels

High humidity levels can contribute to the growth of fungal spores and other pollutants in your office.

On the other hand, if the air is too dry, it can affect worker comfort and lead to respiratory problems.

Use a hygrometer to measure humidity levels regularly to maintain healthy indoor moisture levels. You can also install an air conditioner or humidifier as needed.

Dispose of Garbage Properly

Poor garbage disposal practices can greatly impact the air quality in your office. Ensure that all garbage is disposed of properly and regularly.

Don’t let food or other organic waste sit in the office, which can attract pests and cause foul odors. Instead, dispose of it promptly or use a sealed bin to contain any odors.

Store Food Properly

Food should be stored in airtight containers to prevent pests and reduce odors affecting indoor air quality.

Additionally, regularly use a disinfectant regularly to ensure your refrigerator is kept clean and free from mold and mildew.

These are some simple steps you can take to improve the air quality in your office. Doing so will help to ensure that your employees remain healthy and productive while also helping your business stay green.

Remember, air quality needs to be monitored and managed over time – a little preventive maintenance can go a long way in keeping your office environment healthy and clean!

Best Office Air Purifiers

Public buildings may experience a high level of air pollution, especially those located in busy urban centers. 

Fumes from cars and industries can reduce the air quality in your office. 

Using the right air purifier is one of the best ways to improve air quality in your office. Besides keeping employees happy, it will boost productivity.


The Levoit air purifier is one of the best options for filtering and circulating air in an office space.

It uses a three-stage filtration system that includes a pre-filter, HEPA filter, and an activated carbon filter, allowing it to remove even the most microscopic particles from the air.

Not only does this provide cleaner air for employees to breathe throughout the day, but it also helps reduce odors and smoke in the office space.

Why We Chose It

We chose the Levoit air purifier because it is designed to work efficiently in large spaces and offers high performance.

It also has low energy consumption, making it perfect for offices looking to reduce their environmental impact.

Overall, we believe that the Levoit air purifier is an excellent choice for improving indoor air quality in any office space.


  • High performance
  • Low energy consumption
  • Three-stage filtration system


  • Expensive compared to other models

Winix 5500-2

The Winix 5500-2 air purifier is another great option for improving office air quality.

It has a four-stage filtration system that includes a True HEPA filter, an activated carbon pre-filter, and PlasmaWave technology.

The combination of these filters allows the Winix 5500-2 to trap up to 99.97% of dust particles and allergens from the air, making it perfect for offices with sensitive employees or those who suffer from allergies.

Why We Chose It

We chose the Winix 5500-2 because it is an effective solution for eliminating both smoke and odors in the office space.

It also offers excellent value for money compared to other air purifiers on the market.


  • Four-stage filtration system
  • Excellent value for money
  • Effective at eliminating smoke and odors


  • Noisy compared to other models


Improving the air quality in your office is an important step toward a healthier and more productive working environment.

By using the right air purifier, you can ensure that employees are breathing clean air throughout the day.

We suggest considering one of the two options mentioned above, as they are reliable and offer excellent value for money. With these tips, you’ll be sure to have a cleaner, fresher office in no time!

Do you have any questions? Let us know in the comments below!

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