How to Create an Airbnb Welcome Book and Why All Hosts Should Have One

by Creating Change Mag
airbnb welcome book

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Creating a welcome book to place on the coffee table is one of the best ways to make sure your guests have everything they need while staying with you.

In this blog post, we will discuss how easy it can be and why all hosts should seriously think about making one!

What Is an Airbnb Welcome Book?

An Airbnb welcome book is a step-by-step guide that hosts create to provide Airbnb guests with helpful information about their vacation rental and the local area.

This includes things like recommendations for restaurants and attractions, information about house rules and other important details, as well as general tips and tricks for making the most of their stay.

Why Should You Make an Airbnb Welcome Book?

Creating a welcome book for your guests has many benefits and will remind guests of pertinent information to make their stay more comfortable.

Following are five reasons why you should consider making a welcome book for your Airbnb property.

  • Helps to build trust. When you provide guests with an Airbnb welcome book, they not only feel more comfortable but also more confident in their decision to book with you. This helps build trust and can be a great way to prevent issues with cancellations or guest dissatisfaction.
  • Gives guests useful information. Have you ever stayed in an Airbnb rental that provided no information about the local area? It can be extremely frustrating and make it difficult to enjoy your stay. Creating a welcome book will ensure your guests always have everything they need at their fingertips.
  • Makes you stand out from the crowd. There are thousands of rental properties listed on Airbnb, so anything you can do to set yours apart and make it more memorable will help your business stand out.
  • It is easy and affordable. Creating a welcome book doesn’t have to be a complicated process. You can easily put together a simple resource using free templates and software, or you can even create one yourself with Microsoft Word or Google.
  • Provides useful visitor data. You will also be able to collect some valuable information about your guests through the welcome book, such as phone numbers, email addresses, and any preferences they might have. This information can be used to send targeted marketing messages after checkout to help build a relationship with your current and future guests.

What Do You Include in an Airbnb Welcome Book?

In order to make your guests feel comfortable and confident, it is important to include helpful how-to instructions for their stay.

Let’s take a look at some elements to include in your welcome book.

Personalized Welcome Page

A page with a personalized and warm welcome is the first thing guests will see when visiting your Airbnb, so make sure to include a personalized message and maybe even a photo of your family.

Table of Contents

A table of content is a great way to provide guests with an overview of all the topics covered in your welcome book. You can use bullet points to make this easy to read and scan.

Property Information

In this section, you can include details such as check-in and out times, directions to get to your vacation rental, extra fees, amenities available, and other information guests will need to know before they arrive.

House Rules

Rules for staying in your vacation rental should always be included, such as no smoking or pets allowed, quiet hours, etc. Knowing the house rules will insure that your property is cared for and you and your guest both have a pleasant experience.

Local Transportation Information

Guests will appreciate having information about the availability of public transportation, especially if they are traveling with young children or elderly guests. This will save your guest valuable time and energy.

Local Attractions

You can include maps and attractions in your area such as local parks. Post photos of local historical landmarks and parks that guests might enjoy while they are staying with you.

Local Eateries

Most people are not interested in cooking while on vacation. If you have a favorite local eatery, include information about the best restaurants in your neighborhood so they can try something new during their stay.

Things to Do

Give your guests the opportunity to explore different things to do in the area. You can even include local events, tours, or recreational activities that might be of interest to guests while they are staying in your vacation home.

Electronics and Appliance Instructions

How-to instructions for electronics and appliances such as TVs, Wi-Fi, ovens, and laundry machines can go a long way in making your guests feel comfortable.

Including this information can help them get familiar and comfortable with using your devices for their benefit.

Frequently Asked Questions

Finally, it is also important to include a section with answers to the most commonly asked questions by guests. This will help your guests find the information they need quickly and easily, and can also reduce the amount of time you spend answering common questions.

How to Create an Airbnb Welcome Book

Airbnb hosts can create an Airbnb welcome book in several different ways, depending on their preferences and the tools available to them.

Some hosts choose to create a welcome book as a physical document, while others may opt for an online guide or simply provide their guests with access to information via email.

Writing Airbnb Welcome Book Content

When writing Airbnb welcome book content, it is important to include helpful instructions and information for guests. In this section, we will explore some of the most important elements to include in your welcome book.

Designing an Airbnb Welcome Book

Designing an Airbnb Welcome Book can be a great way to make sure your guests have a pleasant experience. When choosing a style for your welcome book, you should consider factors such as the layout, font style and size, colors, and other visual elements.

Choosing an Airbnb Welcome Book Template

If you are looking for a simple and convenient way to create your Airbnb welcome book, a template can be a great option. There are many different templates available online, and many are free or low-cost.

Top Airbnb Welcome Book Templates

There are a number of great Airbnb welcome book templates available online. Here are five examples to make the welcome book in your vacation rentals stand out.

1. Airbnb Welcome Book Template by Normandie Studios

Normandie Studios provides an elegant 55-page welcome book template that can be customized for any vacation home rental. It has space for all the important information guests will need to have the best experience possible.

You can leave a copy of the welcome book on the coffee table or send it digitally for your guest to review at their convenience.

2. Editable Airbnb Welcome Guide by PittaFinePrint

If you enjoy using Canva and have a free account then this is the template for you. The pages are fully customizable so you are able to add your own unique touches.

It is available to purchase digitally to post on your website or in a beautiful book. This Airbnb guidebook is sure to impress guests and provide a stress-free stay that will earn you positive reviews.

3. Airbnb Host Bundle by WhiteGullDigital

In case of designing isn’t your cup of tea, this template by WhiteGullDigital will help you create the perfect welcome guide with your own personal touch for all of your guests.

It is fully editable with space for all the essential information including check-in information, the best coffee shops, and popular restaurants to make your guests feel right at home. This template is low-cost and only available in a digital file.

4. Airbnb House manual by CreativeJamCo

CreativeJamCo’s template features an exquisite design with 20 editable pages for everything your guests will need for an unforgettable experience.

If you use this template you will receive a digital copy for you to customize and edit at your convenience. This option is amazing and will allow you to send a link you your guests that they can access at all times via their mobile devices creating a seamless guest experience.

5. House Host Manual Guidebook Template by ShopRShop

If you would like to get your creative juices flowing the House Host Manual Guidebook is for you. Everything about this book is customizable.

This Airbnb welcome book template is digital and easy to use. Just add all the information your guest will need from check-in to check-out, add eye-catching photos, download, save, and share. Guests will be blown away by your professionalism and are sure to leave spectacular reviews.

How Do You Make an Airbnb Guest Feel Welcome?

To provide the best guest experience, it is important to go above and beyond in making your guests feel welcome. This can include things like greeting them when they arrive, offering recommendations for things to do and places to eat, and providing helpful information about the local area.


Image: Depositphotos

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